Regional Senior Accounting Specialist - Southeast Asia
Reports to: Senior Manager, International Accounting
1 in 9 people around the world lack access to safe water and 1 in 3 people don’t have access to a toilet. We are working every day to change this. We are Water.org. We’re here to bring water and sanitation to the world. We want to make it safe, accessible and cost-effective because we believe that water is the way to empowering a bright future that we can all share in, worldwide. We are an international nonprofit organization based in Kansas City, Missouri that has positively transformed millions of lives around the world through access to safe water and sanitation. Founded by Gary White and Matt Damon, we pioneer market-driven financial solutions to the global water crisis. For 30 years, we’ve been providing women hope, children health and families a future.
The Senior Accounting Specialist will report to the Global Finance Team. He/she will work closely with the local management team on ensuring effective and efficient financial management, controls, resource management, and business partnering are in place. The Senior Accounting Specialist will collaborate with global team members to facilitate financial reporting, analysis, and management practices within our local offices; resulting in enhanced efficiency and compliant practices. He/she will also partner closely with internal team members to support the proposal and post-award grant administration, ensuring appropriate financial management of grant funds. More broadly, he/she will work in close collaboration with cross-departmental and cross-geographical stakeholders in support of the financial success and accuracy of Water.org’s endeavors.
The Senior Accounting Specialist is based in the Philippines.
Regional Strategic Resource Management and Accounting Support and Facilitation (80%)
- Financial and Resource Management: Lead regional budget formulation, execution, monitoring, analysis and reporting activities. Advise on resource allocation and reallocation.
- Lead forecasts on expenditures (including depreciation forecasting and monitoring) and staffing level reporting.
- Ensure strong collaboration with the International Finance Team and HR Partner in order to manage the staff affordability for the unit (including managing the technical aspects in the system)
- Provide effective support to the Region’s management on business and resource planning and proactively provide solutions to potential issues.
- Monitor the implementation of Region’s work program and budget through regular reviews, ensuring the integrity and quality of the unit’s budget data.
- Identify trends and variations, identify/resolve issues, and discuss them with line management, working groups and other relevant staff.
- Knowledge sharing on practices / policies on accounting and administrative policies and procedures, ensuring these are communicated and followed by staff.
- Compile and analyze data at the regional level and propose solutions to issues identified.
- Collaborate with finance and accounting leads in assigned regional offices to ensure accurate and timely recording of financial activity into the accounting system, including offices expenses, general ledger, and reconciliations.
- Assist with reviews of monthly financial activity from all regional office accounts and completes required adjustments for accounting practices required for US GAAP.
- Engage the external auditors in discussion on technical accounting issues pertaining to the international entities and drive resolution on acceptable accounting treatment.
- Review global current wires for accuracy and support wire processing accordingly.
- Monitor, review, and report on the financial activity of regional offices relative to annual budget.
- Manage expenditure actuals and forecasting and initiate appropriate strategies to improve cash requirements.
- Build and maintain a thorough understanding of the global financial software applications (Financial Edge, QuickBooks, TSheets, Zoho, and Adaptive Insights) and ensures efficient workflows through the setup of the general ledger structure and use of applicable software modules.
- Review and reconcile local and foreign bank accounts for accuracy and proper reporting processes.
- Prepare or assist in the preparation of month-end, quarter-end, and annual financial reports.
- Ensure financial accountability and integrity of regional office operations, as well as adherence to Global Finance policies, procedures, and standards.
- Provide support to global offices for required audits as required.
- Maintain internal controls.
- Maintain fiscal records, reports, and data for global offices as required.
- Advise financial professionals in global offices on best practices regarding general accounting practices.
- Identify and recommend opportunities for financial process and practice enhancements.
- Perform other global accounting and finance related activities as assigned.
- Work closely with the Payroll and Tax TPSP to ensure accuracy of payroll processing and withholding tax forms submission to B.I.R.
- Reconcile monthly and quarterly with the TPSP for Payroll and Taxes to ensure accuracy and timely submission of all reports required by all government agencies (BIR, SSS, Philhealth & Pag-ibig Fund).
- Coordinate with TPSP submission of reports to S.E.C.
- Other ad hoc tasks as required to support the financial management of regional operations.
Grants Collaboration and Coordination (20%)
- In collaboration with the Corporate Sr. Accountant, Grants, serve as primary Finance point of contact for assigned private, public, and government grants.
- In collaboration with cross-functional stakeholders, develop forecasts and budgets for grant proposals and ensure accurate representation of grant-supported activities.
- Produce grant-related post-award functions, including financial monitoring, expense analysis reporting, variances identification/explanation, reconciliations, re-budgeting, and grant closeout functions.
- Review journal entries applied to grant funds for allowable, reasonable, and compliant expenses and ensure proper expense coding. Collaborate with internal team members when expenses need to be confirmed or corrected.
- Advise internal team members on best practices with grant expenses and pseudo-grant expenses.
- Proactively prepare and communicate accurate and timely reports on assigned grants to internal stakeholders.
- Communicate monthly financial results with appropriate internal stakeholders, informing them of financial position of the project.
- Perform ad-hoc financial analysis in response to requests or to provide support to various programs. Prepare accurate and timely reports to donors as required.
- In collaboration with Sr. Corporate Sr. Accountant, ensure compliance of grants with Water.org policies and procedures, as well as donor regulations.
- In collaboration with Corporate Sr. Accountant, maintain grant fiscal) records and database.
- Supervises work of others. Responsible for hiring, discipline, and pay administration of their subordinates.
This description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required. Some duties, responsibilities and activities may change or be assigned at any time with or without notice.
Skills and Competencies
- Financial Acumen – Interpreting and applying understanding of key financial indicators to make better business decisions.
- Collaborates – Building partnerships and working collaboratively with others to meet shared objectives.
- Drives Results – Consistently achieving results, even under tough circumstances.
- Customer Focus – Building strong customer relationships and delivering customer-centric solutions.
- Nimble Learning – Actively learning through experimentation when taking on new problems, using both successes and failures as learning fodder.
- Manages Ambiguity – Manages ambiguity by operating effectively, even when things are not certain or the way forward is not clear.
- Instills Trust – Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Self-development – Actively seeking new ways to grow and be challenged using other formal and informal development channels.
- Optimize Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
- Bachelor’s degree required in Accounting, Finance, Business Administration, or a closely related field.
- 5– 10 years of professional experience in accounting, finance, or a related field with demonstrated knowledge of accounting functions, such as balance sheet reconciliations, budgeting, forecasting, and/or financial reporting.
- Thorough knowledge and understanding of U.S. GAAP is preferred.
- Proficiency with an accounting software and comprehensive database systems is required. Specific experience with Financial Edge, QuickBooks, Adaptive, Zoho, and/or T-Sheets is strongly preferred.
- Knowledge and demonstrated experience with MS Office package software applications with advanced skills using Microsoft Excel.
- Experience in project or grant-based accounting preferred.
- Previous professional experience planning, prioritizing, and managing multiple projects simultaneously while meeting varying deadlines successfully.
- Demonstratable skill in researching, analyzing, evaluating, and summarizing complex financial data for accuracy and adherence to guidelines.
- Ability to communicate complex information clearly and concisely to multi-geographical stakeholders.
Up to 10% of travel. Travel will commence as is advisable given business needs and safety considerations as determined by organizational guidelines.
Salary and Benefits
This position offers country-specific benefits and market-based, competitive salary; as well as periodic review for merit and incentive pay based on organizational and personal achievement.
Water.org is an equal opportunity employer and is committed to providing an inclusive environment. We do not discriminate on the basis of race, color, religion, gender, gender expression, gender identity, age, national origin, ancestry, disability, marital status, sexual orientation, pregnancy status, military and veteran status, genetic information, and any other status protected by law. We provide qualified applicants and employees reasonable accommodation, when necessary, to enable individuals to complete the application process and/or perform the essential functions of the job.